Vehicle Rental Reservations
Fleet has a pool of vehicles available for single-day or extended use. Single-day use requires a valid project ID. Overnight use requires, in addition, supervisor/manager approval.
The current cost for the use of a Fleet pool vehicle is:
- $30.00 per day plus
- 51 cents per mile.
You are asked to submit your vehicle requests 24 hours in advance when possible and are subject to availability.
Note 1: Wright Express (WEX) cards are available for off-site gasoline, emergency tire, and mechanical purchases. With the exception of the gasoline, all other purchases must be approved through GSA at 1-866-400-0411.
Note 2: Smoking is prohibited in all government vehicles. All vehicle policies as well as local and state laws are required to be followed at all times.
Available Vehicles:
- Sedan – G13-3181V Ford Focus (electric)
- Sedan – G10-5272U Ford Fusion (hybrid/gas)
- Van – G41-0654U Dodge Grand Caravan
Pick-Up Hours: 6:45 a.m. – 3:15 p.m.
Pick-Up Location: B76-231E
To make your reservation, please contact Fleet Operations or click the appropriate button to use our online form.
I just need a vehicle for a single day.
I will be keeping the vehicle overnight (requires supervisor/manager approval).
Fueling
The LBNL fuel dispensing station is located at the lower level of Building 76. The fuel dispensing station carries unleaded, E85, and diesel fuel. Each LBNL vehicle that uses fuel is provided with a fuel card used to unlock the fuel dispenser. Users will need to slide the fuel card, select the correct fueling pump, and enter their current vehicle mileage in order to dispense fuel.
GSA leased vehicles are eligible for a car wash once a month. Please email fleet@lbl.gov with: (1) the GSA vehicle license number and, (2) current odometer. The Fleet Office will contact you to arrange a time to pick up a Wright Express (WEX) card for the car wash expenses. The WEX card must be returned after use. Car wash includes exterior wash, interior vacuum and wipe down, windows cleaned inside & out. (This pertains primarily to sedans and vans. Trucks are limited to single rear wheels and no ladder/equip racks.) Please take the car to contracted vendor:Car Wash
The Fleet office handles vehicle maintenance and will coordinate service through the vehicle custodian. To report service needs email fleet@lbl.gov or ext 5475.Maintenance
In the event of an accident involving any LBNL vehicle or to report damage to an LBNL vehicle, a Vehicle Accident Report must be immediately submitted. Accidents involving personal vehicles must be settled through each party’s own insurance provider.Accidents/Damage
Anyone operating an LBNL vehicle should review the following policies to understand their responsibilities: Use of Laboratory or Government VehiclesVehicle Policies
Employees with a valid driver’s license are authorized to operate LBNL vehicles. Non-employees that need to use a vehicle must submit an approved authorization form to Fleet@lbl.gov before operating an LBNL vehicle.Vehicle Use by Non-Employees
